Accounts Payable Administrator

  Hiring Manager Controller Position Type Temporary, 5 Months with possible extension Location Head Office Travel As required Department Finance & Accounting Job Type Office   Job Purpose The Accounts Payable Administrator is responsible for the timely and accurate processing of vendor invoices, customer rebates, employee expense reimbursements, and related financial transactions. Reporting to the Controller or designate, this role supports the organization's financial operations by ensuring accurate recordkeeping, maintaining vendor relationships, reconciling accounts, and adhering to established accounting policies and procedures. This is a full-time, in-office position based in Calgary, AB, requiring regular on-site attendance and collaboration with internal departments. Essential Functions Review, verify, code, and process vendor invoices. Support and coordinate accounts payable activities across branch locations. Perform AP and customer rebate reconciliations. Review invoices for accuracy and duplication. Process employee expense claims and coordinate reimbursement payments with Payroll. Post invoices, bank fees, transfers, prepayments, and miscellaneous payments to the appropriate GL accounts. Calculate, track, and administer customer rebate programs. Prepare monthly rebate accruals and process rebate payments. Respond to vendor and internal accounts payable inquiries. Maintain accurate financial records and supporting documentation. Assist with month-end activities and other accounting duties as required. Perform additional duties and special projects as assigned. Qualifications (Education, Experience) Post-secondary education in Accounting, Finance, or a related field is preferred; equivalent experience will be considered. 2-3 years of accounts payable or accounting experience preferred. Proficiency in Microsoft Excel and Microsoft Office applications. Experience with Sage X3 or similar ERP systems is an asset. Strong attention to detail, accuracy, and organizational skills. Ability to work independently with minimal supervision. Strong communication and problem-solving skills. Ability to maintain confidentiality of sensitive financial information. Positive and professional attitude with a strong customer service focus. Key Competencies Accounts Payable Administration Financial Accuracy & Attention to Detail Reconciliation & Problem Solving Confidentiality & Integrity Time Management & Organization Analytical Thinking Communication Skills Accountability & Reliability Customer Service Orientation Microsoft Excel Proficiency Data Entry Accuracy Multi-Tasking & Prioritization Adaptability & Flexibility Teamwork & Collaboration Process Improvement Mindset Professionalism & Ethics Independent Work Capability Results Orientation