Employment type: full time Internal/External Posting Notice Title: Human Resources & Payroll Officer Department: Finance & Operations Status: Full-time, indeterminate, non-union Immediate Supervisor: Deputy Director, Human Resources Salary: $71,755.45 - $94,425.27 Level: Equivalent to Band 2 Vacancy Type: Current Opening Application Deadline: October 4, 2026 or until a suitable candidate is found Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights. Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage – we want you on our team! SCOPE OF POSITION: Under the direction of the Deputy Director, Human Resources, the Human Resources & Payroll Officer (HRPO) will be responsible for the accurate and timely administration of bi-weekly payroll, HR systems, and employee data, ensuring compliance with legislative requirements and organizational policies. Under the direction of the Deputy Director, Human Resources, the HRPO leads the administration of HRIS, payroll, benefits, pension, and timekeeping systems, ensuring data integrity, accurate reporting, and effective system functionality. They also provide HR data analysis and reporting to support decision-making, assist with recruitment and onboarding, coordinate training and performance tracking, and maintain confidential HR records with sound judgment, discretion, and attention to detail. This role will work closely with the HR and Finance team in order to effectively maintain payroll and HR systems. MAJOR RESPONSIBILITIES: (This is not an exhaustive list of duties to be performed): While maintaining confidentiality of information, they: Payroll Process the bi-weekly payroll, verifying payroll change requests and updates to staff information as directed by HR Manager. Prepare Records of Employment (ROE), and other government legislated documentation as required. Set up and provide instruction to staff regarding online paystub portal, and responding to payroll inquiries in a timely manner Support HR team with termination payment and retro payment calculations, and application of annual and ad-hoc payroll increases Provide HR and Finance teams with salary costing calculations and payroll reports as requested Provide HR and Finance team with payroll information to support MSPP and RRSP administration and payments Work with Finance team in providing necessary payroll information for budgeting and financial reporting Develop and manage the annual salary budget, including ongoing monitoring and variance analysis HR lead on salary forecasting and reforecasting processes to support organizational planning Maintain and monitor headcount and position tracking to ensure alignment with approved staffing plans Conduct year-end salary and payroll reconciliations, ensuring accuracy and compliance Prepare and submit relevant statutory payroll filings in collaboration with the Finance team System administration and maintenance Act as primary administrator for all HR systems, including HRIS, timesheet, payroll, benefits, and pension systems. Create, maintain, update, and terminates employee and position information within the various systems, ensure accuracy, timeliness, and consistency of information Act as primary contact for all benefits providers, informing Manager HR of changes, issues, or updates to the various systems; Respond to queries and provide support to staff regarding HR related systems, with support from HR team Support HR team with any investigations into information available through the various systems, Generate scheduled or requested reports, periodically auditing the various systems to ensure accuracy of information With support from HR team, provide training as part of onboarding or as needed to all staff Support with the updating, digitizing and improving of HR information and workflows within the existing systems. Data Analysis & Reporting Conduct data analysis to support the HR team in decision-making and reporting Provide analytical support to organizational working groups, identifying trends and insights Assist in the creation of surveys, analyze results, and prepare clear summaries with actionable insights Conduct ad hoc HR related research; HR Support Develop, prepare, and issue standard employment-related letters and documents, including but not limited to: confirmation of employment, Alternative Work Arrangement letters, and other HR correspondence as required. Support with the tracking of performance review files, ensuring compliance with performance review deadlines; Support the coordination, implementation and tracking of organization-wide training initiatives, including ensuring accurate training records within the HRIS Maintains and updates HR information available to employees through the HRIS and other systems. Ensures record management and appropriate archiving of HR information, including converting paper files to electronic format Provide administrative support to organization-wide priorities and initiatives that fall within the HR team. Support the HR team in recruitment processes, including posting job advertisements, arranging interviews, and