Director of Finance and Administration

Employment type: full time Position: Director of Finance and Administration Location: Martin Luther University College, Waterloo, Ontario Hours: Full-time, 35 hours per week, 8:30am to 4:30pm, In office at least 4 days a week Reports to: Principal-Dean Direct Reports: 1 - 2 roles Salary: $90,000 - $120,000 annually Start date: December 2026 This is an existing vacancy. Position Summary Martin Luther University College (Luther) is a public university college federated with Wilfrid Laurier University. We are a faith-based academic community committed to excellence in teaching, research, and community engagement. The Director of Finance and Administration provides strategic and operational leadership for Luther’s financial and administrative functions. Reporting to the Principal-Dean, the Director is responsible for financial reporting, compliance, planning and budgeting, internal controls, and administrative systems that support the long-term financial sustainability of the institution and its mission. Responsibilities Leadership of Financial Planning, Management, and Reporting Ensure all necessary financial operations (including the operating budget), reporting,cash management, expenditure controls and other controls are in place and operating effectively to support Luther’s operations and the Board’s fiduciary obligations. Prepare financial analysis and reports as needed including operating statements(revenues and expenditures), budget forecasts, and forecast of cash flow for use by the Principal-Dean, responsible managers or faculty, and the Finance Committee to support informed decision-making and organizational accountability for a $4 Million operating budget. Manage the allocation of annual realized gains from endowment funds and reconcile investment manager’s reports for endowed and non-endowed investments, resolving discrepancies. Take the initiative to manage investment transactions required as part of the annual budget or operations. Coordinate the flow of investment deposits and investment income with investment manager. Liaise with Luther’s investment manager and/or Finance Committee on investment issues for accounting purposes. Prepare annual unaudited financial statements and all reconciliations, supportingschedules, background reporting, and year end entries and adjustments required for the annual audit; prepare an audit package and manage the annual audit with the external auditors once per year, including: Schedule the audit and associated activities, Negotiate the audit contract for recommendation to the Finance Committee, Manage Luther’s elements of the process, Ensure a clean audit. Assist Luther’s staff and faculty in understanding and using relevant financial information.Support them in budget development for their areas or projects. Understand in detail and make recommendations to enhance the funding agreements between Luther and Wilfrid Laurier University and be able to advise the Principal-Dean on the implications to annual revenue of proposed revisions to these agreements. Maximize the use of accounting software reporting capabilities where possible. Manage the financial elements of grant projects, supporting the assigned project manager in planning and tracking financial commitments, and in financial reporting for the project. Prepare and submit annual financial and statistical reporting required by external organizations such as Canada Revenue Agency (Registered Charity Information Return -- T3010, HST), Council of Ontario Universities (detailed analytical financial report), Association of Theological Schools, and others as required. Consult with these organizations regarding reporting requirements as necessary. Develop the annual capital budget (including equipment) for Board approval to maintainthe Luther’s physical assets and avoid undue deferred maintenance. Oversee the implementation of the capital budget. Manage the financial elements of capital and construction projects. General Administration Act as the Chief Compliance Officer for reporting and legal requirements. Policy Coordination and Board Support Coordinate policy needs and improvements with the Principal-Dean to ensure all operational and board policies are consistently organized, reviewed, updated, and in compliance. Support to the Principal-Dean Support the activities of the Principal-Dean through research, high-level project/program development and implementation, implementation of confidential activities and other areas as they arise from time to time. Qualifications Bachelor’s degree in Accounting, Finance, Business Administration, or a related field CPA designation A minimum of 5 years of progressive experience in finance or accounting A minimum of 3 years of leadership or management experience Ability to lead strategically while maintaining hands-on responsibility for day-to-day financial and administrative operations in a lean organizational environment Ability to work effectively within a governance-based environment, supporting boards and collaborating with diverse interest holders Experience in a post-secondary institution, public sector, or medium non-profit organization is preferred Strong knowledge of public sector and/or fund accounting Advanced financial planning, budgeting, and analytical skills Ability to communicate complete financial information clearly to non-financial interest holders Strong leadership, collaboration and relationship-management skills High level of integrity, judgment, and professional discretion Experience with enterprise resource planning and financial reporting systems Working Conditions This position is based primarily in an in-office environment and requires regular on-site presence during standard business hours. The role involves extended periods of computer work, frequent interaction with staff, leadership and external partners, and coordination of multiple operational priorities. Occasional evening or weekend work may be required to support meetings or organizational needs. Th