Global Human Resources Coordinator

Employment type: full time Job Title: Global Human Resources Coordinator Department : Human Resources Reports to: Chief People and Culture Officer Status: Full-time, Exempt Location*: Either in the Byron Center, MI, US or Burlington, ON, Canada Office Salary Level: M MI- Based Role USD: $49,085 - 55,222 Canada- Based Role CAD: $51,764 - 58,234 PURPOSE: The Global Human Resources Coordinator provides centralized administrative, project and program coordination support to the Chief People & Culture Officer and World Renew's global Human Resources function. The role supports effective coordination of HR activities, including systems administration back-up support, organizational culture and employee experience initiatives, staff recognition programs, HR processes, and other assigned HR programs and projects. Reporting to the Chief People & Culture Officer, the HR Coordinator also provides administrative and workflow support to the HR Operations team across employee lifecycle, recruitment, onboarding and other assigned HR processes. The role serves as a central coordination point for HR tracking, documentation, systems administration, communications and cross-functional follow-through, helping ensure HR services are delivered accurately, consistently and in a timely manner across World Renew's U.S., Canada and overseas workforce. We do not discriminate based on disability, culture, ethnicity, or gender, and welcome and encourage people from diverse backgrounds to apply. ESSENTIAL DUTIES AND RESPONSIBILITIES: HR Operational Support: Supports the integration of new staff into World Renew and processes, including assisting with orientation scheduling, and other critical onboarding activities, as assigned. Effectively track and maintain celebration tracking for birthdays, anniversaries, and milestones, as well as ensuring the timely communication and rollout of these celebrations. Coordinate and ensure the timely distribution of the HR team’s monthly newsletter template and weekly staff meeting agenda. Maintain the HR shared mailboxes, serving as the first touch point and re-directing emails to the respective HR team member and effectively categorizing the email box to ensure organization and efficiency. Process invoicing specific to outsourced HR support services such as background screening vendor and other similar services. Chief People & Culture Officer (CPCO) - HR Administration Support: Assists the CPCO with various administrative tasks that support the team's work and may include organizing files/meeting notes and preparation documents, expense management, etc. Arranges complex and detailed travel plans, itineraries, and agendas for the CPCO and other HR team members, as needed. Coordinates internal and external meetings, ensuring all logistics are arranged efficiently as well as summarizing meetings notes and data for CPCO. Provide administrative and program coordination support for HR initiatives overseen by the CPCO, including compensation and benefits, HR systems, organizational culture, staff recognition and employee experience programs. Maintain team calendars, trackers, documentation, communications and recurring administrative workflows. Global Recruitment Support: May support HR operations team with scheduling needs. Track completion of required recruitment training, maintain accurate compliance records, and coordinate timely follow-up with individuals who have outstanding training requirements. Coordinate recruitment system activities for field-based roles, including user access and role setup, job posting and closure, upload of approved interview questions and pre-screening questionnaires, recruitment pipeline configuration, and automated candidate communications throughout the recruitment process. Serve as the subject matter resource for the Applicant Tracking System (ATS) hiring tools and features, while ensuring hiring managers and panelist have an awareness of all necessary tools for a successful talent screening and selection process. Ensures a positive candidate experience throughout the recruitment life cycle, in partnership with the HR Operations team. Talent Development Support & LMS Administration: Provide administrative support for organizational learning initiatives, including scheduling, enrollment, learning records and related logistics. Collect and process staff development requests in accordance with established practices and approval processes. Collect and review tuition reimbursement requests for policy eligibility and coordinate approved requests with Payroll for timely processing. Support approved LMS content administration by loading and configuring courses, learning materials, assignments and related content, in coordination with the Global HR & Benefits Specialist as primary LMS administrator. Support routine LMS user administration and access activities as assigned by the primary LMS administrator. Maintain learning calendars, participation records and other administrative documentation necessary to support effective delivery of learning programs. Coordinate routine administrative follow-up regarding assigned learning and training requirements. Provide administrative and logistical support for approved talent-development and leadership-development initiatives. Performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES REQUIRED: The requirements listed below are representative of the knowledge, skill and/or ability required. Commitment to live out World Renew’s mission, vision and values. Active engagement in local Christian community and able to sign World Renew’s Statement of Faith. Demonstrated commitment to Christ and able to recognize this position as one that contributes to the work of His Kingdom Committed to working towards gender equality, equity, and justice in all aspects of our programming, plans, policies, and organizational structure. Demonstrated knowledge of the principles and practices of Human Resources. Able to build strong relationships and communicate effe