Purpose of the role   The person in this role will be responsible for managing calls and greeting visitors with courtesy, discretion, and professionalism. They will also assist the payroll department, the executive assistant, and the human resources department when necessary.   Key Responsibilities   Answer calls via Teams and redirect them to the appropriate person or department; Greet visitors courteously and professionally, and inform employees of their visitor’s arrival; Manage emails received in the reception inbox and follow up as necessary; Monitor the movement of clients and visitors (ensuring visitors do not roam the building unsupervised); Prepare the weekly newsletter; Update the bulletin board in the Distribution Center; Prepare documents, office signs, and onboarding gifts weekly for new employees; Create employee ID/discount cards for new employees post-integration and ensure they receive them by the end of the day; Keep track of the inventory of promotional items for new employees; Ensure the reception area and storage space remain organized, tidy, and clean; Post job openings for stores on various recruitment platforms; Participate in organizing social activities; Sort and distribute internal mail and coordinate mailings with Canada Post and other couriers; Manage expense accounts; Make reservations and coordinate corporate travel; Assist the human resources department with other related tasks; Process transactions for products from the Cabane Rose; Participate in various projects when necessary.   Your Profile Dynamism and Interpersonal Skills: You are an energetic person who demonstrates tact, courtesy, and diplomacy, creating a positive environment around you. Impeccable Organization: You excel at managing priorities and staying organized to keep on top of your tasks. Team Spirit: Collaborating with colleagues is one of your strengths. You know how to work in harmony to achieve common goals. Multitasking under Pressure: You are skilled at managing multiple projects simultaneously, even under pressure, while maintaining composure and productivity. Exemplary Professionalism: You always demonstrate a high level of professionalism in all your interactions and decisions.   Requirements A minimum of two years of experience as a receptionist; Bilingual in French and English; Knowledge of Microsoft Office software.   Permanent, full time #RH