STHS 26/27 Part Time - Administrative Assistant

Job Title: PART TIME SEASONAL - Administrative Assistant Schedule - 3x - 8 hour days per week - Training in Oct/Nov - Shifts over weekends from December - April  Location: Revelstoke, BC Department: Administration – Accounting – Human Resources Reports to: Administrative Manager   Selkirk Tangiers Heli Skiing offers a challenging and enjoyable work environment with many benefits. Our team is dedicated to renowned customer service, workplace safety and continued growth as a premier heli skiing experience. In exchange for employee excellence, we offer a professional atmosphere, access to incredible outdoor recreation from our base, (including skiing and snowboarding) an inspiring setting and many unique employee privileges.     Duties and Responsibilities of the Role:   Cash Office & Accounting tasks  Daily processing of Accounts Payable  Handling petty cash   Processing Bank Deposits  Completing Daily Internal Income Audits   Respond to inquiries and other tasks related to maintaining the accounts receivable & payables records  Routinely perform accounting reconciliations, account aging analysis and establish clear and concise communication with colleagues and vendors  Reconciling bank statements  Preparing month/period end reporting   Preparing AR Invoices  Auditing payments   Assisting with year-end account reconciliations   Aid with statistical summaries for budgeting  Provide backup support to other departmental managers   Assisting with Payroll Administration and Accounts Receivable as required   Ensuring proper storage of accounting documents  Perform other duties as assigned     Human Resources tasks  Assist in the recruitment & onboarding process   Support Managers to facilitate the new hire orientation process, ensuring all necessary paperwork is completed and new employees are properly onboarded  Maintain accurate and up-to-date personnel files for all STHS employees  Ensure compliance with record-keeping requirements and data protection regulations  Prepare and update employee contracts, job descriptions with Managers within Ceridian Dayforce  Dayforce audits of timesheets and pay processing  Processing of employee gratuities for payroll  Act as a point of contact for employee/manager questions and concerns  Foster a positive and inclusive work environment through engagement initiatives  Stay informed about changes in labour regulations and update HR policies accordingly  Track and maintain records of employee training and development activities  Coach managers to complete communication forms and the progressive disciplinary process as needed   Support the lay off’s of the seasonal workforce  Participate in organizing staff engagement initiatives and events  Support the uniform program   Assisting in the development and implementation of policies and ensuring company practices align with these policies.    Occupational Health & Safety   Collaborate with the safety team to ensure a safe work environment  Assist in the development and implementation of safety protocols and emergency response procedures  Support monthly inspections  Assist Managers with worksafe documentation and submission  Aid with investigations as needed  Occasionally attend JOHSC meetings, post information and updates fr these meetings and other health and safety reminders regularly  Review compliance documentation & certifications  Support the COR audit process    Perks & Benefits Employee Assistance Program (EAP)- Free mental Health Support, Legal & Financial Counselling Extended Health, Dental, Vision Care benefits package Revelstoke Mountain Resort Seasons pass Family & friends discounts on lift tickets at Revelstoke Mountain Resort  Heli skiing! Dependent on available seats and ability level  Family & friends discounts on heliskiing seats (dependent on availability & ability level)  Industry pro deals and discounts at STHS & RMR stores Employee rates, as well as Family & Friends rates for Northland Property hotels Discount at Northland properties restaurants across Canada Discounted Passes/Lift tickets at Grouse Mountain Ongoing Employee events, incentives & recognition program   DISCLAIMER   The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their normal responsibilities as needed. Policies and guidelines of the organization that apply to your position will be outlined when you report to work.   No phone calls, emails or unscheduled visits, please. Only select candidates whom meet the requirements of this position will be contacted for interviews. Candidates must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker, for this role.