Employment type: full time 1. About CUTV CUTV – Community University Television is a not-for-profit organization based in Quebec. CUTV is seeking proposals from qualified individual accountants or accounting firms to provide professional accounting services and financial oversight. CUTV currently has a bookkeeper responsible for day-to-day bookkeeping and financial reporting . The accountant or accounting firm selected through this process will work collaboratively with the existing bookkeeper and focus primarily on professional accounting oversight, financial reporting, year-end accounting, annual audited financial statements, compliance, and financial advice. 2. Purpose of the Request for Proposals CUTV is inviting qualified independent accountants and/or accounting firms to submit proposals for accounting services to the organization. CUTV is looking for a service provider who can: Review and oversee the work of the existing bookkeeper; Ensure that CUTV's financial records are accurate and properly maintained; Prepare and/or review periodic financial statements; Complete year-end accounting work; Provide or conduct CUTV's annual audit and prepare the audited financial statements, where applicable; Assist with government, tax, and regulatory requirements; Provide financial advice to management and the Board of Directors; and Identify financial issues, risks, and opportunities for improvement. 3. Scope of Services 3.1 Annual Audit and Audited Financial Statements CUTV is seeking a service provider that can provide or conduct its annual audit and prepare the organization's audited financial statements. Services may include: Preparing and reviewing year-end accounts Preparing audit working papers and supporting schedules; Conducting the annual audit, where the proponent is qualified to do so; Preparing and/or finalizing CUTV's annual audited financial statements; Communicating with CUTV management, Treasurer, Finance Committee, and Board of Directors as required; Identifying and communicating accounting or internal-control matters; Responding to reasonable audit-related questions; and Presenting the audited financial statements to the Board or Annual General Meeting, if requested. Proponents must clearly identify whether they will conduct the audit themselves or use another qualified professional or firm. 3.2 Tax and Regulatory Compliance The service provider should be able to advise and/or assist CUTV with applicable requirements, including: GST/QST matters; T4 and other applicable information reporting; Applicable tax filings; Government reporting; Grant-related financial reporting; and Other accounting or regulatory requirements relevant to CUTV. 4. Relationship With Existing Bookkeeper CUTV's existing bookkeeper will continue to be responsible for day-to-day bookkeeping activities. The selected accountant or accounting firm will provide professional accounting oversight and will not be expected to duplicate routine bookkeeping services unless specifically requested by CUTV. The division of responsibilities will be agreed upon at the beginning of the engagement. 5. Qualifications and Experience Proponents should demonstrate: Relevant professional accounting qualifications and/or designation; Experience providing accounting services to not-for-profit organizations; Knowledge of Quebec accounting, tax, and regulatory requirements; Experience preparing or reviewing financial statements; Experience with annual audits and year-end accounting; Experience working with Boards of Directors and/or Finance Committees; Strong understanding of financial controls and reporting; and Ability to communicate financial information clearly to non-accounting personnel. Experience with community organizations, media organizations, grant-funded organizations, or similar organizations is an asset. 6. Proposed Service Arrangement Proponents should describe their proposed service arrangement, including: Frequency of accounting reviews; Expected hours per month or year; Services included in the proposed fees; Services billed separately; Expected response time; Whether services will be provided remotely, on-site, or both; and The individual(s) who will be responsible for CUTV's account. CUTV is open to proposals from both individual accountants and accounting firms. 7. Proposal Requirements Proposals should include: A. Proponent Information Name of individual or firm; Address; Telephone number; Email address; Website, if applicable; and Primary contact person. B. Qualifications and Experience Professional designation(s), where applicable; Education and qualifications; Years of professional experience; Experience with Quebec not-for-profit organizations; Relevant audit and accounting experience; and At least two professional references. C. Proposed Approach Please describe: How you would work with CUTV's existing bookkeeper; How you would review and oversee the accounts; How frequently you recommend financial reviews; How financial information would be presented to management and the Board; Your approach to year-end accounting and the annual audit; and How accounting issues or financial risks would be communicated to CUTV. D. Fees Proponents should complete Appendix A – Pricing Schedule and clearly identify all included services, additional services, hourly rates, and applicable expenses. 8. Proposal Evaluation CUTV will consider the following when reviewing proposals: Qualifications and relevant experience; Experience with not-for-profit organizations; Understanding of CUTV's requirements; Proposed approach; Ability to work effectively with the existing bookkeeper; Availability and responsiveness; Fee structure; References; and Overall suitability of the proposed services for CUTV. CUTV may contact proponents for clarification or additional information before making a decision. 10. Confidentiality and Conflict of Interest The selected service provider will be expected to maintain confidentiality regarding CUTV's financial, operational, per